1. The data we collect
We may collect the data listed below in connection with your use of the Platform. These data are not all considered to be "personal data" under applicable law. However, we want to provide you with the most comprehensive information on all the data we process when you use this Platform.
Note that we never solicit the communication of sensitive data (or “special categories of data” as defined by law) and we ask that you do not transmit such data to us.
1.1 Information you provide us
The Platform provides access to different forms that enable you to obtain information about the Marai Photo Award, to send us requested information, photos and text in order to participate in the Marai Photo Award.
When you complete the forms available on this Platform, you shall provide us with all or part of the following data depending on the nature of the form: name, surname, civility, document proving participant’s nationality, email address, occupation, phone number, address, short biography, work title and description, photos, photo IDs, captions, your password.
1.2 Information we collect when you use the Platform
During each of your visits to our Platform, we may collect the following data about the devices, networks and platforms you use: identifier of the device you are using (IP address, Apple ID, Android ID, etc.), connection data (date, time, duration), type and version of the browser software (Internet Explorer, Safari, Mozilla Firefox, Google Chrome, etc.), type of operating system (Microsoft Windows, Apple OS, Linux, Unix, etc.).
2. Purposes of data processing
The data we collect is used for the purposes and based on the legal grounds described below.
|Purposes of use||Legal basis|
|Provide you with information about the Marai Photo Award, answer all your questions, collect the requested information in order to process your application||This processing is carried out with your consent|
|Handle and correct any incidents or errors of the Platform||This processing is carried out for the purpose of our legitimate interest (ensuring the performance and security of the Platform)|
3. Data retention period
Your data are kept for a duration not exceeding that necessary for the purposes for which they are processed. The tables below mention the retention periods of your data.
|Data relating to all users|
|Data categories||Maximum retention period|
|Connection and navigation data||During the session|
|Data relating to participants|
|Data categories||Retention period|
|Personal details: name, surname, civility, document proving participant's nationality, email address, occupation, company name, phone number, address, short biography, request for your right of access||5 years after the ceremony of the Marai Photo Award of the given year|
4.1 What is a cookie?
4.2 Cookies used on the Platform
We use the cookies defined below on this Platform.
• Absolutely necessary cookies are technical cookies allowing navigation on the Platform and access to its functionalities and content.
• Functional cookies are technical cookies used to throttle request rates, improving navigation on the Platform and access to its functionalities and content.
4.3 Refusing and deleting Cookies
• Configuration of your browser settings
Microsoft Internet Explorer
Please note that if you refuse to accept cookies from your internet browser on your device, some features and parts of the Platform may not work properly or even impair the application process.
5. Data transfers to third parties
5.1 Cases in which transfers can be made
We will share your data within limited cases defined below.
• Sponsor(s) of the Marai Photo Award (if any) and members of the jury may have access to your personal data.
These transfers will always be made for the purposes described in Part 2 above, and only data strictly necessary for the achievement of these purposes are concerned.
• We may transfer your data to AFP affiliates and/or a third party who may be involved in or handle the organization of the Marai Photo Award.
5.2 Places to which transfers can be made
Your data may be received, processed, hosted, transferred to countries outside of the European Union, some of which may have a less protective legislation relating to personal data than that applicable within the European Union.
When such a transfer takes place, we will make sure that it is implemented through legal instruments allowing the recipients to comply with all obligations applicable within the European Union as regards data processing (standard contractual clauses of the European Commission), in order to ensure that you benefit from a sufficient level of privacy.
6. The implementation of your rights on your personal data
You have the possibility to ask us for a copy of your personal data that we hold, as well as their rectification or removal. You can also ask us to restrict a processing or to oppose a processing. Note however that in these last two cases, your participation to the Marai Photo Award may be adversely impacted.
You can request to exercise your right to data portability, that is to say the right to receive the personal data that you have provided us in a structured format, in order to transmit such data to another controller.
You can also make special instructions regarding the fate of your personal data after your death.
In each of the above cases, we are likely, in order to respond to your request, to (i) verify your identity and (ii) ask you to provide us with additional information.
Note that we may retain some information when required by law or when we have a legitimate reason to do so.
If you wish to exercise your rights, you may contact us by e-mail or by post at the addresses indicated below. We will endeavor to respond to your requests within a reasonable time. You also have the possibility to lodge a complaint with a supervisory authority.
11-15 Place de la Bourse